Last week we started a bigger discussion about the best two free email providers - Gmail and Outlook - and which one might be the best to choose from your business. Now, we continue and elaborate the subject.
5 Advantages of using Gmail
- Productivity- It comes in handy when you are looking to enrich your productivity. Some of its many features is the built-in tasks utility that you can use to send tasks to your Google Calendar.
- Easy usage - The provider is very user friendly. Anybody would get used to it pretty fast.
- Customization- Gmail allows for a great deal of customization. Not only can you control the appearance of the Gmail interface using themes, you can choose the way your inbox works by turning features such as tabs off and on. Also, use color coding and markers to customize how various messages appear.
- Integration- Gmail integrates with a number of other Google tools. There are also many Plugins that expand the capabilities of Gmail even further.
- Community Support- The Gmail help center is well-organized and addresses many questions. Plus, Google maintains a Gmail help forum, where users can ask specific questions.
5 Advantages of using Outlook
- Ease of Use- com is easy to download and use. It has a clean, modern interface that is intuitive and easy to understand.
- Productivity- Outlook has a built-in task tool. You can easily access the calendar from within your inbox by clicking the Calendar icon and without leaving your inbox.
- Customization- As with Gmail, you can use themes to change the appearance of your interface. You can make some limited changes to the way that your inbox works, such as choosing where the reading pane appears and choosing to show or hide preview text.
- Integration- it integrates with other Microsoft tools. You can use the grid in the upper left of the inbox to open other Microsoft tools. There are also many add-ins that expand your email capabilities. You can add them from within your inbox using the Manage Integrations option.
- Community Support- Outlook for MS Office is widely acknowledged as the standard in many corporations. Outlook.com also has a user community. Plus, there are many helpful third-party articles and tutorials written that can help you anytime.
Ultimately, choosing your email provider is a very intimate decision and it must be based on your work and personal preferences. A free email service like Gmail or Outlook.com can be a good choice for you or your small business.
Before finalizing your choice of email providers, it's important to ask yourself what you really need from your email service, address the main important questions regarding your type of business, dimension, usage, security, how many people will be accessing it, etc. The email service you choose depends on how you use your email and what you need from it. If you approach the decision carefully and make an informed choice, the email provider you choose is likely to be the best email service provider for you.
In other words, no matter how many pieces of advice you receive, the decision belongs to you. Because while some consider Outlook to be an upgrade from Gmail, others still see Gmail as the king of the free email providers.
Decided? What will you choose?